Financial Management

ADMINISTRATIVE PROCEDURES OF THE ORGANIZATION


Since its inception, and reflecting its internal setting, Besi Pa’e has introduced and adopted international standards.

 

Procedures for the Administration & Logistics are set by a series of adopted manuals which are attached to the 00 BESI PA’E OPERATIONAL MANUAL.

 

Starting from the Management the Office, with Besi Pa’e 09 ANNEX NO 9 - MANUAL FOR MANAGING LOCAL OFFICES to the management of its staff (Internationals & Nationals), regulated by the Indonesian low on one hand and by 09d ANNEX NO 9d - GENERAL CONDITIONS SERVICE CONTRACT EDF and from Besi Pa’e 08 ANNEX NO 8 - BESI PA’E CODE OF BEHAVIOUR.

 

In the same line, and together with the above mentioned 09 ANNEX NO 9 - MANUAL FOR MANAGING LOCAL OFFICES Besi Pa’e has adopted for clear procurement procedures such as 09b ANNEX NO 9b - PROCUREMENT PROCEDURES with 09e ANNEX NO 9e - ATTACHMENTS TO PROCUREMENT PROCEDURES regulating all phases of procurement for works, goods and services.

 

With regard to the Anti-Corruption Strategy, Besi Pa’e has adopted the following measures, regulated by Besi Pa’e 10 ANNEX NO 10 - ANTI-FRAUD POLICY:

 

  1. Loan disbursements, and any cash or in-kind assistance under Projects will be checked against suitable identification   and verification.All records, receipts, certificates, and other documents related to loans, cash, and / or in-kind assistance will be properly maintained and made available in Besi Pa’e Office at any time;
  2. Particular measures will include random performance audits to ensure funds have been used properly, spot audits conducted periodically during the project implementation period;
  3. Disclosure of information to the public will be provided by posting project inputs on community bulletin boards.


Visibility has also taken into serious consideration with the adoption of 11 ANNEX NO 11 - EC COMMUNICATION & VISIBILITY MANUAL

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DO NO HARM framework approach is also utilized regard to the Risks and Mitigation measures.


All the Manuals and Documents are based on the directives given by the EU to all the Europe based NGOs to be adopted as integral part of their Aid Delivery Methods.



Download 09 ANNEX NO 9 - MANUAL FOR  MANAGING LOCAL OFFICES


 
  

Download 11 ANNEX NO 11 - EC COMMUNICATION & VISIBILITY MANUAL