Ethics & Anti-Corruption Policy

1.         ETHICS (BESI PA’E CODE OF BEHAVIOUR)

 

The Ethical Code of the Bersipa’e NGO identifies the values on which NGO’s activities are based, by highlighting the aggregate of rights, duties and responsibilities of the parties to whom the self-same Code applies.

 

The purpose of the adoption of this Ethical Code is to satisfy, as well as possible, the needs and expectations of the parties that come into contact with NGO, whether they are donors, supporters or beneficiaries, and to attain a high standard of professionalism in the conduction of the initiatives of cooperation aimed at development and humanitarian aid promoted by NGO, and to prohibit conducts that not only contrast with the provisions of the regulations that apply in the single case, but also with the values NGO intends to promote.

 

In particular, the observation of ethics, understood as honesty, loyalty, correctness and compliance with the laws, represents a primary value for NGO.

 

More specifically, as to its Mission, the principles on which the activities of the NGO are based are:

  • The action of NGO takes the form of a help that is concrete and direct and that meets the needs, where possible mediated by reliable local Partners (or in consortium with) who share the NGO’s mission;
  • The impartiality, neutrality and independence of the humanitarian action of NGO that therefore does not make, in its choices of action, any discrimination of a religious, political and general character;
  • The promotion of the equality of individuals and equal opportunities;
  • The promotion of a lasting development: actions which are suited to the local setting and thus sustainable over time;
  • Respect for local cultures and promotion of local resources, whether human or material;
  • Honesty in communications that must be truthful, not violent and respectful of the dignity of the person;
  • The militancy and the professionalism of the operators: the operators of the NGO, whether in Indonesia or abroad, must be able to combine their professional expertise with a strong motivation to improve the destinies of the world’s poorest populations;
  • The accurate verification of the origin of the funds from donors (in particular from companies) to exclude donors which do not respect human rights, who exploit child labor, who are compromised in arms trafficking and organized crime and in illicit traffics in an ampler sense;
  • The diversification of the donors. No to a standardized concentration of institutional donors that may compromise the independence of NGO’s choices;
  • Transparency in the management of the funds;
  • The promotion of active volunteer work through the work of supporters who are organized in work teams operating in the Italian territory to promote the initiatives of NGO.

 


Download 08 ANNEX NO 8 - BESI PA'E CODE OF BEHAVIOUR

 




2.         ANTI-CORRUPTION (ANTI-FRAUD POLICY)

 

The Besi Pa’e Anti-fraud policy has been established to encourage the development of controls which will help discover and prevent frauds which may occur in relation to the Besi Pa’e non-profit NGO (hereinafter called the “NGO”).

 

The NGO undertakes to promote coherent standards of organizational behavior by providing guidelines and assigning responsibilities for the establishment of controls and the conduct of investigations.

 

The NGO consistently requires its entire staff to act in accordance with standards of honesty and integrity and to safeguard the resources for which each person is responsible.

 

 

2.1              PURPOSE AND FIELD OF APPLICATION

 

This policy shall apply to any fraud or suspected fraud which involves employees, administrators, collaborators and third parties while carrying out their duties in line with the activities of the NGO.

 

Any investigation requested shall be conducted without regard to the seniority of service of the suspected transgressor or his/her position/job title, or his/her relationship with the NGO.

 

 

2.2              ACTIONS CONSTITUTING FRAUD

 

Fraud is defined as the false and premeditated representation/concealment of a material fact in order to obtain, directly or indirectly, an advantage for the perpetrator, for the organization to which he/she belongs or for an external third party.

 

 

2.3              FRAUD MANAGEMENT

 

In addition to the specific provisions of the organizational Model concerning the procedure for prevention of property-related frauds with implications for the public finances, any of the persons indicated below - while they are carrying out their duties in line with the activities of the NGO, in any cases of suspected or alleged violation of the ethical code of behavior (Code of Ethics), or of fraud in relation to property, or of oppressive behavior towards employees or third parties - is required without delay to make verbal or written notification thereof to:

  • The immediate superior following the procedure described below;
  • Or alternatively to the Management of the NGO itself;

 

All information received will be treated as confidential. Should any person suspect dishonest or fraudulent activity he/she should not personally conduct investigations or interviews/questioning in relation to such activity.

 

No information regarding the progress of investigations will be communicated until they have been concluded. The results of the investigations will not be made public or discussed with anyone other than a person authorized to have knowledge of them. This is important to avoid damage to the reputation of persons under suspicion who are subsequently found to be innocent, and to protect the NGO from potential civil liability.

 

 

2.4              MANAGEMENT OF COMPLAINTS

 

The person who receives a complaint is obliged to immediately notify his / her immediate superior of it and, going up the line of management, the Management of the NGO should receive notice of it within a short period of time.

 

The Management, having received the complaint, shall record and send it to the Complaints Committee (CC) comprising: the Chairman of the NGO, a more senior area project manager and the administration manager.

 

The CC shall evaluate the substance of the complaint and take swift action to establish an investigation, indicating the procedures and the persons appointed to carry this out and it will be able, as the case requires, putting in place specific local delegations.

 

 

2.5              DISCIPLINARY MEASURES

 

On the basis of the outcome of the inquiry, which will be compiled and recorded in a report, the management in agreement with the CC will put in place the agreed disciplinary measures against the person who is the subject of the complaint.

 

 

2.6              RECOVERY OF THE LOSS

 

Where the NGO has suffered loss as a result of fraudulent activity, compensation will be sought from the person responsible for any benefit or advantage received by him/her and for any costs incurred by the organization as a result of his/her fraudulent behavior.

 

The person responsible will initially be asked in an informal way to provide compensation. If the person cannot or will not compensate the loss by means of an amicable transaction, the possibility of embarking on a specific legal action to recover the compensation shall be considered.

 

 

2.7              APPROVAL OF ANTI-FRAUD POLICY

 

This policy was approved by the Board of Directors of the NGO by decision of the December 17th2011. Subsequent amendments and / or revisions shall be adopted where they are considered to be necessary.




Download 10 ANNEX NO 10 - BESI PA'E ANTI FRAUD POLICY